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Top Tips: How best to use your modern intranet to engage your remote workers

Why are modern intranets so important?

With the sudden shift to remote working, the importance of efficient and effective intranet solutions is greater than ever. While many are adopting the basics of cloud computing, some are still missing out on the tools and features that will truly elevate their processes and make sure those working at home are engaging with their organisations and not feeling isolated. With modern intranet solutions such as Valo, organisations can quickly and easily transform how all departments and colleagues can collaborate and communicate remotely. With that in mind, I want to share some top tips for utilising a modern intranet solution with the aim to engage all team members.

Tip 1: Embrace mobile

I appreciate that for a lot of people the current working environment is a little off kilter, maybe you’ve got one laptop that’s being swapped between remote working and online schooling, maybe you’re spending your day hot spotting around the house. However you’re working it’s important that you can access vital information and content. Valo Intranet is responsive and mobile, meaning you can not only access your intranet using a mobile web browser, you can also download a Valo Intranet mobile app which is available for both iOS and Android. This means that if you can’t have consistent access to a laptop or desktop, you can still access your work and your teams using just your mobile, ensuring that everyone can keep up to date at any time.

Tip 2: Invest in People

One of the greatest concerns with remote working is isolation, not social isolation per se, but professional isolation in which team members cannot access appropriate information. In my opinion, teamwork solutions, such as modern intranets, work best when they are as simple and accessible as possible. By collating people, information and tools to one central hub, a modern intranet allows for more seamless communication and collaboration. You can find all the information you need in one place. Simple. A popular add-on I would recommend for Valo Intranet users is People. With People Finder and People Directory, you can locate members of your team easily. You can search for your co-workers simply by name, department, job title, office location and even birthday, helping you find exactly who you’re looking to connect with quickly and easily.

Tip 3: Keep your team updated

An important component of remote working is the ability to keep up to date with the latest information from your organisation. One way to do this is to utilise alerts, a quick and easy way to send everyone a message within your Valo intranet. But be sure only to do this for your most important announcements as to not devalue the alert and disengage the team members who need to acknowledge them. Mobile push notifications are also a great way to reach deskless employees and make internal communication simpler. Of course, given the unprecedented situation businesses are finding themselves in, you might want to explore a Valo crisis communications hub. The crisis communications hub is a ready-built template for your Valo Intranet and acts as a central location for all your relevant and essential content, such as working from home policies, meaning your team can find what they need quickly and easily.

Tip 4: Encourage community

Maintaining productive operations whilst working remotely is vital, but it's also important to consider the individuals that make up your team. Are they engaged? Do they feel valued and connected? How can you replicate or replace those all important brainstorming meetings where you bounced ideas around to come up with a plan? Valo Ideas is a great way to kill two birds with one stone – innovate and improve your operations and engage and connect team members. Housed in a single location, your team can share their ideas as well as comment on and like ideas posted by others. You can use it to communicate and collaborate and perhaps to present ideas that could innovate your processes in ways you may not have even thought of. If you aren’t comfortable investing in innovation with your organisation at this time, maybe use your Valo Ideas tool to host light-hearted competitions and keep employee morale and engagement high.

Tip 5: Articulate what remote working looks like for you

Remote working, much like many processes in business, is not one-size-fits-all. These past few weeks, you’ve likely been figuring out what remote working looks like for you as an individual as well as for you as an organisation. Now it’s important that you articulate this clearly to your team. What does remote working look like and how is it going to impact operations, culture and workflows? Share this information somewhere secure and easy to access, like your Valo crisis communications hub.

Where do I go from here?

I know that this all might seem overwhelming still but, as your digital partner, Synergi is here to help you every step of the way. I hope that by helping you simplify your remote working and encouraging simple and efficient communication and collaboration, this new working environment begins to make you feel less like Alice in Wonderland, isolated in Vanity Fair, and instead reframes how you think about the way teamwork operates within your organisation. I hope you are keeping happy and healthy and that these top tips have been handy.
Get in touch by emailing enquiries@teamsynergi.co.uk or call 0191 4770365.

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