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Why professional services need secure content management

Modern working seems to be characterised by flexibility: flexible working location, flexible device usage, and flexible working hours to name but a few. This leaves organisations faced with a challenge, how do you facilitate this flexibility whilst maintaining effective and secure communication and collaboration? This is where teamwork solutions such as intranets or content management tools come into play.

This article is going to address content management platform, Box, and its security capability Box Shield, exploring its potential as a tool to embrace modern cloud-based working whilst retaining a strong security front. For professional services this is particularly important as documentation with sensitive information such as customer data or contracts need to be accessed securely and protected from potential cyber threats.


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Box is a cloud content management tool that works to empower enterprises and revolutionise their operations by securely connecting their people, information and applications. Box powers more than 82,000 businesses globally. To find out more about Box’s capabilities check out their website, our webpage, or our recent blog post.


Box Shield

Box Shield is a tool designed to meet the challenges of an evolving working environment with more players, fewer boundaries, and greater complexity. Box Shield offers a host of security capabilities to minimise the risk of negligent user behaviour such as lost documentation or devices and the risk of malicious user behaviour such as malware, fraud and malicious insiders.

Smart Access

Smart access capabilities work to prevent data leaks using frictionless content controls. Users can create and manage custom classification labels with the option to classify content either manually or automatically. This supports the implementation and enforcement of classification-based security policies. With automated classification, you can classify personal identifiable information (PII) and custom terms, classify files based on their content, and create rules that map detected data types to security classification.

Threat Detection

Threat detection capabilities detect potential data theft and malicious content by discovering anomalous download behaviours and identifying content access from suspicious locations or sessions. By detecting and preventing the spread of malicious content, organisations limit the damage cyberthreats may cause. Box Shield’s content-centric threat detection is informed by individual and cohort activity trends and leverages access data from devices and apps to offer an intelligent solution with a deep understanding of content interaction patterns.

Malware Detection

Malware detection capabilities work further to detect and prevent the spread of malicious content. By restricting download and local editing of malicious content and displaying security risks in file preview pages, malware detection works to limit the damaging impact of malicious content.


So why does this matter to professional services?

Managing and collaborating on content in the cloud is vital for businesses with employees working from varying locations and devices. However, with regulations such as GDPR playing an important role in business’ operations, it is imperative to protect any sensitive information being stored. Box then offers the best of both worlds, a tool to unite people, content, and applications whilst also ensuring that information is being shared and stored securely.


To find out more about Box or any additional teamwork and security solutions offered by Synergi, get in touch today. Call 0191 4770365 or email enquiries@teamsynergi.co.uk.



Box is the Cloud Content Management company that empowers enterprises to revolutionize how they work by securely connecting their people, information and applications. Founded in 2005, Box powers more than 82,000 businesses globally, including AstraZeneca, General Electric, P&G, and The GAP. Box is headquartered in Redwood City, CA, with offices across the United States, Europe and Asia.


Founded in 2013, Synergi is more than just a software provider, we’re your partner. Quite simply we want to empower our clients to thrive as modern digital businesses, offering the opportunity to improve efficiency, productivity, security, insight and more. With a team of experts with over 20 years’ experience in technology and innovation, plus numerous awards under our belt, we’re dedicated to providing the best in independent digital solutions. We’re a respected Microsoft Gold partner in cloud technology and one of only a handful of tech partners in the UK to achieve Premier partner status for Valo and Nintex. Synergi have also been named as a supplier on the Crown Commercial Service’s framework.

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